3 days old

Project Coordinator, IVLP (Hybrid)

Institute of International Education
Washington, DC 20005
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  • Job Code
    187998810

Institute of International Education


IIE is an Equal Opportunity and Affirmative Action Employer of Females/Minorities/Veterans/ Individuals with Disabilities.


Organizational Department:

Schedule: Full Time

Education: Associate Degree

Career Level:

Location: Washington DC - Washington, DC 20005 US (Primary)

Job Description:

The Project Coordinator, International Visitor Leadership Program (IVLP) provides financial, logistical, and administrative support to IVLP teams in adherence with all sponsor, local government, and IIE guidelines. The Project Coordinator, IVLP develops project budgets, makes travel and other logistical and administrative arrangements, processes payments, reconciles budgets, and communicates extensively with various internal and external stakeholders. Using sponsor databases and IIE financial systems, the Project Coordinator provides financial and logistical support for both virtual and in-person projects. The Project Coordinator gives administrative presentations to groups of international visitors, prepares monthly program deliverables, and supports other administrative activities as needed.

The Institute of International Education ("IIE") has a hybrid work environment that allows team members a combination of in-office work and telework at any of the locations listed above.

Essential Functions:
Prepares financial and program documents using IIE and sponsor databases. Maintains participant and financial data in databases and spreadsheets. May Support other teams during peak times or as needed.
Coordinates with internal teams to arrange participants' travel, per diem, project opening lunches at restaurants and tickets to cultural events.
Coordinates with internal teams and hotels, restaurants, ground transportation, and other vendors as necessary for rates, reservations, event management, and accurate and timely invoice processing.
Makes formal presentations to IVLP participants on financial, logistical, and administrative aspects of the project; prepares and distributes prepaid cards and medical coverage documents; and ensures compliance with program requirements.
Communicates program policies and procedures via e-mail, telephone, and in person to internal and external stakeholders.
Troubleshoots participant and project issues related to logistics, finance, travel, and medical emergencies.

Job Requirements:

Education and Work Experience:
Requires a Associate's degree and at least two years of related work experience, or combination education and experience.

Knowledge Skills and Abilities:
Bachelor's degree strongly preferred.
Strong organizational skills with high attention to detail.
Ability to work on and prioritize multiple tasks.
Ability to work well under pressure and meet deadlines.
Good written and verbal communication skills.
Intermediate knowledge of Microsoft Office Suite and Zoom/online conferencing skills.
Basic understanding and interest in finance and accounting principles and logistical coordination.
Ability to interact with all levels of staff and external contacts; sensitive to cultural differences when working with people from other cultures.

To help promote and ensure the safety of our employees and those we work with, we require all employees to be fully vaccinated against COVID-19. Employees that have a qualifying medical condition that contraindicates a COVID-19 vaccination, or who object to being vaccinated based on a sincerely held religious belief, may request a reasonable accommodation. State and local guidelines apply.

Work Conditions & Physical Demands:

Essential functions are performed in a general office setting with low noise. Job demands may require long periods of sitting; telephone work and/or computer work, as well as interactions with other team members and external stakeholders. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
IIE is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

Travel: Less than 10%





PI187998810

Posted: 2022-08-05 Expires: 2022-09-05

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Project Coordinator, IVLP (Hybrid)

Institute of International Education
Washington, DC 20005

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